REPORTING RELATIONSHIPS:

Primary:                     Project Executive 

Secondary:                     Sr. VP of Construction

Direct Reports:    Project Managers / Project Superintendents / Contract Administrators 

 

 

JOB DESCRIPTION:

The Sr. Project Manager (SPM) is a management level position responsible for tactical project management which establishes and maintains all company policies, standards, specifications, and practices that support and enhance the company’s construction standards. Position includes but not limited too: scheduling, budgeting, quality and safety, acts as direct point of contact with the field construction personnel, architect of record and all construction vendors/subcontractors. The SPM assists with the procurement and negotiation of all construction contracts and purchase orders.  The SPM is responsible for managing all vertical & horizontal building construction. 

 

This is an intermediate management role which can be assigned as a PM on large projects or may be assigned to supervise PM’s and staffs on multiple smaller projects.

 

CORE FUNCTION AND RESPONSIBILITIES:

 

Day to day activities:

• Responsible for the enforcement of project safety compliance program within the guidelines of the company policies.

• Manages construction efforts on multiple projects through closeout and warranty period

• Leads/manages the project construction delivery system

• Frontline manager responsible for monitoring budget and delivery schedule are met while maintaining the highest standards of workmanship.

• Shall insure project is completed in a safe and quality manner, within schedule and budget.

• Prepares a 120 buyout and submittal completion schedule for the project that starts 30 days before commencement and is complete no later than 90 days after the notice of commencement is dated.

• Prepares, circulates, and monitors all commitment documents so that the buyout process is started 30 days before commencement and ends no later than 90 days after commencement date on the NOC.

• Submits and Monitors submittals and shop drawings to the architect to ensure these are completed within 90 days of notice of commencement from owner.

• Responsible for maintaining posted up-to-date on-site construction documents.

• Coordinates with governmental and utility agencies.

• Participate in scope reviews in the purchasing process to insure there are no gaps or overlaps in purchasing to eliminate change orders

• Participate in preparing quantity take-offs as required.

• Participate in preparing cost estimates for the project.

• Prepares bid scopes for the preconstruction team, and participate in soliciting detailed bid proposals from vendors and subcontractors with all supporting documentation on equipment, material and labor costs.

• Participate in the value engineering process.

• Complete and process all permit applications.

• Develop the project schedule and direct its long-term planning execution.

• Confer with the subcontractors, project superintendent, project coordinator, and other parties in preparing the schedule of construction activities and their sequence, the organization structure, staff selection, and the manpower and construction equipment requirements of the project.

• Identity any changes or conditions that may impact the budget or cause construction delays.

• Maintain strict control of the project budget for each work activity.

• Assure the timely preparation and maintenance of project status reports, project budgets, projects controls and project procedures.

• Direct and review all pay applications.  Review with contract administrator for accuracy and timelines.

• Review all vendor claims for variance with subcontract terms and contract documents prior to submission of any change orders.

• Prepare monthly budget updates and present them to the president of construction.

• Review lead times and delivery dates of suppliers and starting dates of subcontractors to ensure that they are coordinated with the project construction schedule.

• Review site-specific safety plans with the superintendent and subcontractors to assure compliance with the company’s safety plan.

• Perform regular onsite inspections to assure compliance with the contract documents and accepted industry quality standards.

• Immediately notify the superintendent and subcontractors, in writing, of any variances or noncompliance noted to ensure that proper corrective action is taken immediately.

• Review labor relations issues that may affect the progress and profitability of the project.  If required, assist in the resolution of jurisdictional disputes.

• Coordinate with project superintendent and implement solution to the encountered problem during the construction.  Immediately notify the President of any event that will significantly affect the completion or profitability of the project.

• Together with the project superintendent, prepare an agenda and hold weekly job progress meetings with subcontractors to coordinate project process.

• Maintain communication with project superintendent to ensure proper coordination of the project amount the on-site staff, job site operation and subcontractor/suppliers.

• Delegate adequate authority to superintendents to carry out their daily responsibilities.

• Review regularly with project superintendent and staff their administration of the company’s policies and procedures and assure complete adherence.

• Coach and mentor onsite staff to maintain project timelines and budgets.

• Responsible for leading, managing and mentoring project team. Will work to ensure positive morale of staff.

• Work to quickly identify problem subcontractors and make changes where required. 

• Will work with Purchasing Manager to ensure timely buyout and comprehensive scopes of work.  

 

Project Safety:

• Responsible for the enforcement of project safety compliance program within the guidelines of the company policies.

• Adhere to all OSHA and local safety requirements.

• Conduct weekly project safety meetings with subcontractors and on-site labor force.

• Prepare an emergency evacuation plan.

 

Project Closeout:

• Manage the project close out and turnover with the Property Management staff. 

• Keep accurate documentation of as-built drawings. 

 

 

TECHNICAL SKILLS AND REQUIREMENTS:

• 8-12 years of job-related experience strongly desired.

• Proven experience managing the construction development process and documentation process (submittals, shop drawings, document control, request for information, directives, punch-list, etc.)

• Ability to lead the project team.

• Experience with and proven understanding of scheduling, estimating, budgeting, estimated final cost forecasting, quality assurance and jobsite safety

• Ability to effectively manage through conflict, complexity and to problem-solve issues to resolution.

• Experience with hiring outside vendors and contractors and preparation of professional bid packages.

• Experience in construction contract administration process.

• Ability to understand needs of the client and to manage relationships between the developer and operator.

• Computer literacy (MS Word, MS Excel, MS Outlook, MS Project)

• Ability to comfortably communicate, both verbally in presentations and conversation, and in written correspondence to ECCC executive management, the project team, vendors, contractors and professional consultants.

• Ability to give direction, adapt to change, establish relationships, build consensus and work in a team environment